March 2019 Meeting

DHS ProGrad Meeting - DHS Library
March 6, 2019

 Meeting began at 6:46pm
 
Fashion Show
The committee reported that the dates of March 20 4pm – 6pm and March 26 3pm – 5pm have been secured for the dress rehearsals.   We will have 19 female models and 13 male models.  One male model dropped out and two additional boys reached out to Amanda to ask if they can participate.  They were told if they can provide their own suit they can participate.  The committee is waiting on a few students to submit walk-up songs.  Belinda offered to have a sign up sheet when she is selling tickets during lunch, however the deadline to submit songs is midnight March 6.  Ericka recommended the committee pick a walk-up song for students that did not respond and Amanda agreed.
The committee would like to have a PowerPoint slide of the models as they walk up with information about them, such as activities, hobbies, University/major plans.  Mr. Minor has offered to develop the slides and manage the presentation during the show.
The committee would like to have a Sign-up genius sent out for help during the show; set-up, decorating, dressing assistants, refreshments, dress sales, clean up.  Amanda suggested requesting gift cards that are prom related for drawings.  Peggy expressed concern that we already asked parents for dinner/auction gift cards and will also ask for gift cards for ProGrad celebration drawings.  Ericka added that the Fashion Show is open to all grade levels and not everyone will be going to Prom. She suggested asking the vendors that are sponsoring the event to provide some.  Peggy suggested contacting the Dulles Cosmetology students to help with hair and make-up as they need the hours.  Amanda agreed to contact the teacher.
Refreshments will be served: Cookies, Lemonade and water provided by ProGrad.  Peggy offered to contact HEB for donations.
Schedule for Fashion Show:
Audio/Visual Set up – 1pm – 3pm
Show Set-up – 3pm – 6pm
Show – 6:30pm – 8:30pm
Clean-up – 8:30pm – 9:00pm
Committee is working with Mr. Minor on timeline of show, Mr. Minor’s team will be Master of Ceremony.
Belinda is selling tickets at lunch every day and will pass out the Men’s Warehouse coupons during that time.
 
 
Financials
Dinner/Auction netted $12,725
120 Seniors have paid dues
Guru Spirit Night - $200
Pizza Sales - $50O
 
ProGrad signed up to participate in Texas Department of Transportation Safe2Save program – a competition earmarked for Project Graduation grants. Parents and students download an app that tracks cell phone usage while driving, each minute over 10 miles/per hour not on your cell phone earns 2 points.  Schools with most points will receive a grant in the amount of:
1st place - $1500
2nd place - $1200
3rd place - $1000
4th place – $700 - awarded to 15 or more schools
Competitions runs from March 11 – April 7. 
Angela will place information in newsletter; Ericka will add to website.
 
Spirit Night
Peggy submitted paper work to Raisin’ Cane for a spirit night in April, waiting on a date.  Discussion was held on having a May spirit night, consensus was not to because that there are too many other senior related events in May.
 
Project Graduation Ceremony
Peggy requested that the Consent to Attend form and Medical Release form be placed in the Newsletter and on the Website.
Peggy quoted prices for activities brought in to Main Event:
Coffee Bar - $1400
Tattoo Artist - $450
Character Artist - $450
DJ - $950
 
The events were recommended based on past history.  Angela suggested contacting DJ the band uses for their lock-in as she thinks we can get a DJ for less than $950.
Photo booth was suggested; however, we have props from last year and Peggy will ask to get the Dulles “Step and Repeat” backdrop and students can use cell phones.
A poker table was suggested, Lance offered to run a poker tournament and can recruit another dealer; has his one poker chips etc.  It was agreed the winner of the tournament will receive a $50 gift card.
Gina asked if she can bring large Jenga blocks and other games such as corn hole toss and Peggy will ask Main Event.
Angela mentioned a lot of kids still don’t seem to know about ProGrad and ways to advertise was discussed.  Ericka suggested posters, however posters can only be up within 30 days of the event.
Ericka will ask Ms. Clack, the career counselor, if she will add it to her newsletter.
Door prizes were discussed, suggestions included:
Laptop, 32” TV, bikes, luggage, high quality back packs.
Ericka would like for each student to have a gift when they leave, Peggy has requested Chips and Guacamole coupons from Chipolte, Skeeter game tickets and Chic-fil-a coupons to put in gift bags and suggested that people start obtaining other donated small items from businesses.
 
Meeting adjourned at 8:00 pm.