Nov 2021 Meeting
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  • Meeting Minutes
    Date: 11/4/21​           6-7:30pm Location: DHS Library
  • I. Meeting called to order at 6:15pm by Kim Diepraam
    II..Kim Diepraam, Delmy Flores, Tammy Youmg, Yesenia Saldua, Jenny Lew, Sandi Brunello, Kirsten Diepraam
    III. Executive Reports
    A. Secretary’s Report-present members approved meeting minutes from 10/20/21
    B. Treasurer’s Report:
    1. Recent financial transactions have posted for charges of two monthly Quickbook fees, a square charge, and an outstanding check for the movie licensing of $533. Square also charges a percentage for each transaction. A $970 deposit made through square up from our Movie Night Sponsors from K& N Sales, DHS Alumni Class of 1993. The account continues to receive profit from Amazon Smile
    money purchases linked to previous ProGrad account.
  • 2. Account balance is $4,682.02
    IV. Old Business
    A. Movie Night
    1. November 12, 6-9 pm, Dulles High School football field suggestions were discussed and agreed minimum number of tickets sold to continue with event is 40, if less we would decide by Wednesday, November 10, to move Movie Night to Thursday November 18. Students unable to attend the new Movie Night date, options to refund $10 or keep ticket towards Movie Night in December.
    2. Sponsors for Movie Night of $1,000 were K&N Sales, Justin Hawes & Blair Drenner-DHS Alumni Class of 1993, an appliance company. Contact school, Ms. Wilcox, to place sponsors on marque, create banner for DHS Stadium Fence. Jenny Lew, social media parent to post sponsors on Facebook, Instagram, Dulles ProGrad website, and Twitter.
    3. Security-Delmy submitted request form for Movie Night and has been confirmed at $40 an hour. A check requested to pay security the day of event from treasurer.
    4. Advertising for DHS Project Graduation program cause, purpose, and plan have been communicated via email to students and parents’ grades 9-12, from Ms. Warren as well as the ProGrad Board. Social Media, DHS School Newsletter, and Dulles ProGrad webpage have also been updated to current ProGrad Class of 2022 as well as promoting coming fundraisers.
    Several organizations have been posting and spreading the word for Movie Night Fundraiser on their webpages. Flyer also posted on SportsYouapp.
    5. Lack of volunteers for Movie Night are a huge concern. Signup genius has been emailed to all parents of DHS. A list of Senior parent emails to be created in signup genius and resend for Movie Night volunteers. Movie Night tickets to be sold daily at school lunches for week of 11/8-11/12.
  • B. Pizza Sales
    1. Pizza sell fundraiser is planned on Monday’s due to price of $6 each large pepperoni or cheese given by Papa John’s Pizza on. First pizza sale this upcoming Monday, 11/8/21, tables located in the Mall Area of school. Jenny to contact Ms. Wilcox regarding posting Pizza Sales on announcements and marquee. Yesenia to create a pizza banner.
    2. Pizza cost for students as follows- 1 slice for $3; 2 slices for $5 or $20 (entire pizza box).  Sandra Gould to place order for 80 pizzas for Monday. Selling pizza every other Monday. Math & Science academy sells on Tuesday’s.
    3. Tammy to get information regarding Zelle account at Wells Fargo. Also, inquiring about Squareapp and how to avoid percentage charge. Tammy to purchase plates, napkins, gloves for Pizza sales at Costco.
    IV. New Business
    A. Spirt Nights-Sandi Brunello has volunteered to collect information from restaurants in the Stafford and Sugar Land area who will support ProGrad by hosting Spirit Nights. Any information needed or gathered will be emailed to the Dulles Prograd gmail.
    B. Additional fundraisers
    1. Kendra Scott-Kim will reach out to Kendra Scott store for dates and availability of hosting a Holiday Fundraiser in December or future dates. Yesenia to investigate profit made in 2019.
    2. Sugar Land Holiday Lights-ProGrad received email about participating in a fundraiser for the Sugar Land Holiday Lights event. SLHL would create a flyer with ProGrad name with a $2 coupon. Each $2 coupon redeemed would go back to ProGrad in a profit.
    3. Senior Serve-Event usually hosted by Senior students. Organizations or group of Senior students would choose a theme and decorate an 8–10-person table. Family, friends, neighbors, staff, etc. would purchase seats. Discuss next meeting further details and probability of having event.
    4. ProGrad is enrolled in Amazon Smile fundraiser. Tammy to get information on account and retrieve link. Information to then be posted and promoted on social media, webpage, school. and newsletter.
    5. Tammy motioned to vote on the $1000 deposit needed to reserve the date of May 20, 2022,
    at Andretti’s RaceTrack in Katy. Tammy to contact person in charge of providing
    information, other available dates, details, and/or documents to reserve facility. Members present discussed a price students would pay to attend ProGrad night of $40. Prograd funds would pay difference. Additional funds put towards raffles, prizes, and transportation (shuttle buses). Members present voted and agreed to pay the $1000 deposit.
    V. Important Dates
    A. November 12, 2021. Movie Night
    B. April 22, 2022. Senior Panoramic Photo
    C. April 22, 2022. Senior Walk
    D. April 23, 2022. Senior Prom
    E. May 20, 2022. ProGrad Lock-In: Andretti’s. 11 pm to 6 am.
    F. May 25, 2022. Senior Sunset
    G. Senior Trip - TBD
    H. Graduation - TBD (won’t know until early spring)
    VI. Adjourn by Kim Diepraam
    Time: 7:35pm
    Meeting Minutes completed by Yesenia Saldua